Consolidate Staffing and Event Management for Faster Documentation

We have made several changes to documenting staff in Epic Anesthesia. A new grid-style layout in the Responsible Staff window makes it easier for you to see when staff entries begin and end, and a timeline allows you to see how the various begin and end times correspond to documented anesthesia events. You can also associate a responsible staff member's entry times with the Anesthesia Start and Stop events so that the times stay in sync if they are later changed. This saves you the trouble of documenting those changes in multiple locations.

Try It Out

The New Responsible Staff Window

You can see when staff members began or ended responsibility for the case and document those times in relation to standard anesthesia events in the new Responsible Staff window. The bar next to each staff member's name represents the time they were responsible for the case. The timeline above the grid shows the Anesthesia Start and Stop events, icons representing the times at which a staff member's entries begin () or end (), and an icon representing the current time ().

Document the Time a Staff Member Was Responsible for a Case

1. Type the staff member's name in the Add new staff field and press ENTER to add her to the grid.

§ Alternatively, click the selection button. In the window that appears, select the tab with the staff member's role, and then click the button with the staff member's name.

2. Select the cell in the grid that corresponds with the time the staff member began her responsibility. A purple bar labeled with the staff member's role appears to show when she was responsible for the case.

3. To document the time the staff member ended her responsibility, click the cell in the grid that corresponds with the time the staff member's responsibility ended. All staff members' end times are automatically associated with the future Anesthesia Stop event until you change their end times by selecting a different time.

To document the begin or end time that doesn't correspond to an event on the grid, click at the end of a staff member's row. In the Modify Staff Entry window, you can do the following:

· Enter a time in the Begin or End field.

· Associate the begin or end time with a documented event by clicking and then choosing the event.

· Select the Anesthesia Start or Anesthesia Stop buttons. If you associate a staff member's end time with the Anesthesia Stop event before the event has been recorded, the time that is eventually recorded for that event will also be recorded for the staff member's end time. (Plus, if that event's time is changed, the staff member's end time changes as well.)

You Can Also...

· Remove a staff member from the grid by touching the arrow next to his name and then touching Remove Staff.

· Document an attestation for a staff member on the grid by touching the arrow next to his name and then touching Attest.

· Quickly add yourself as a responsible staff member by touching the Add Me button in the lower left corner of the Responsible Staff window.

· File the Anesthesia Start or Stop events from the Responsible Staff window by touching the event name above the grid. Events in italics haven't been filed yet.